Pending Acceptance

For accounts where you have an Access Limit of Full Access you will be able to Upload, Accept & Authorise Bulk Payment files. For accounts where you have an Access Limit of No Withdrawal you will be able to Upload, but not Accept or Authorise files . You can view the Access Limit on each of your accounts by using the Account Signatories function under the Accounts menu.

To view a list of all Bulk Payment files Pending Acceptance choose the Payments category from the top navigation menu, click the Bulk Payments item in the side navigation menu, and then click on the Pending Acceptance tab just under the screen title line.

A list of the files Pending Acceptance will be displayed. The details include:

Uploaded / Effective

The date the file was uploaded, followed by the date the transaction will actually take place.

APCA Id

The unique APCA Id allocated to you as part of the registration process.

From Account / To Account

The details of the account from which the funds will be withdrawn followed by the details of the file you uploaded.

File Value

The total value of the file that was uploaded. This represents how much will be withdrawn from your account.

No of Records

The total number of records in the uploaded file excluding Header and Trailer records.

Action Buttons

There are three action buttons available. To use these buttons you must first select the Payment you wish to action by selecting the radio button to the left of the Payment date.

Accept

Press the Accept button if you wish to accept the uploaded file. You will be presented with a Payment Authentication screen showing details of the file you've selected.

Decline

Press the Decline button if you do not wish to accept the uploaded file. You will be presented with a confirmation screen showing details of the file prior to it being deleted.

View File

Pressing the View File button will display a new window that contains the details of each of the transactions contained in the uploaded file.

To print these details you should use the Print button on the screen or you can use the standard Print function of your browser which is located on the File menu (i.e. click on File and then Print).

When finished you should shut down the new window by using the Close button on the screen, or by using the Close function on the file Menu, or by using the Close Window button at the top right hand side of the screen.

Top

Payment Authentication

A Payment Authentication screen will be displayed with the information you have selected. You will need to enter the Authentication Key in order to Approve the payment. This key can be generated by the Token we send you when you register for the service.

Action Buttons

There are two action buttons available:

Approve

Pressing the Approve button will submit the transaction for processing. This is the final point where you can decide whether or not to proceed, so you should ensure the details are correct before selecting this option.
If you choose to approve the transaction you will be advised that the details have been accepted and issued with an Acknowledgment Number for use as a reference, should you need to confirm the transaction at a later date. You will also be presented with a Print Receipt option. For further details see Print Receipt.

Cancel

Press the Decline button if you do not wish to accept the uploaded file. You will be presented with a confirmation screen showing details of the file prior to it being deleted.

Note:

If a second signatory is required to authorise the payment, you will be presented with additional input boxes where one of the other signatories can enter their AccessId and PIN. If this is not entered at this time, any of the other authorised signatories can review the payment later by logging on to e-banking and choosing the Accounts category from the top navigation menu and then selecting the Authorisations Pending item in the side navigation menu.

Top

Print Receipt

To print a receipt for a financial transaction simply press the Print Receipt option and you will be presented with a new window containing the details of the transaction. To print these details you should use the Print button on the screen or you can use the standard Print function of your browser which is located on the File menu (i.e. click on File and then Print).

When finished you should shut down the new Print Receipt browser window by using the Close button on the screen, or by using the Close function on the file Menu, or by using the Close Window button at the top right hand side of the screen.

Top

Cut Off Time

Bulk Payments will only be processed to other Financial Institutions if requested before 4:00pm (Eastern Standard Time or Eastern Daylight Savings Time) on a Business Banking Day. i.e. Monday to Friday excluding Public holidays and Bank holidays. Otherwise payments will be forwarded on the following Business Day.

Top

Payment History

Details of previous Bulk Payments can be viewed under the Payment History function (which also supports Printing Receipts). For further details see Payment History.

To view the contents of the previously accepted files you should use the Accepted Files function. For further details see Accepted Files.

Top

Past Dated Files

Bulk Payment files that have past dates up to 6 months old can be accepted but a warning message will be issued to you. The payment will be processed with current date and will not be "backdated".

Bulk Payment files that have past dates more than 6 months old can not be accepted.

Top

Future Dated Files

Bulk Payment files that have dates up to 30 days into the future, can be accepted but a warning message will be issued to you. The payment will be processed on the morning of the specified date, subject to sufficient funds in the nominated account. Future dated payments can be viewed and/or cancelled by using the Future Payments List. For further details see Future Payments List.

Bulk Payment files that have dates more than 30 days into the future can not be accepted.